How it works

Clubz simplifies the day-to-day running of your club, so you can spend more time focusing on your members. Packed with features and intuitive to use, Clubz is designed to save you time and streamline admin at all points. From social planning to complete business management, Clubz offers an easy and efficient way for leaders, groups and individuals within your club or membership organisation to get things done quickly and securely.

Session/ Class booking system

As Club owners ourselves we know how important it is to be able to easily create sessions/ classes and allow our members to book onto them. This allows for the following:

  • Create face to face and or online sessions easily
  • Easily communicate the sessions to members
  • Allow members to pre-book in advance onto sessions and pay contactless
  • Restrict numbers that can join a session (especially useful with ongoing Covid 19 restrictions)
  • Allow members to join a waiting list if sessions are fully booked
  • Full Covid 19 support facilities for track and trace

Many of the Clubs that use our free Clubz management system have told us how useful our easy to use Session/ Class Booking System is, especially with the Covid 19 restrictions still in place.

Easily manage classes and members

Say goodbye to hoarding stacks of paper forms and hand-written registers.

Clubz’s digital register allows you to manage attendance quickly and efficiently. You can see exactly who’s booked on to each session, and members can sign in on your phone or tablet when they arrive.

You can even add new members to Clubz directly from the mobile app, making new member registration a breeze. With built-in options for terms and conditions and consent forms, there’s no need to print anything, and all your documents are in one place.

Designed for all users and roles

Clubz is the only system that you need, so everyone from club owners and coaches to members and parents can access the same system.

With different roles and permissions for administrators, managers and members, each user is able to use the features that they need without being able to see or edit sensitive data such as financial records or other members’ personal data information.

The inbuilt messaging system also allows you to keep your club updated about important news, changes to class schedules, or upcoming match fixtures. You can message members individually, send notifications based on user roles, or filter contacts by club, class or team.

Membership management

Simple financial management

Clubz offers complete financial management within the same piece of software, allowing you to spend more time on the fun stuff.

Keep track of rolling subscriptions and one-off cash or card transactions, and never forget a missed payment again with payment status reporting. Members can even pay class fees quickly and easily through Stripe.

The intuitive and efficient money dashboard streamlines admin and takes the stress out of your finances. As well as recording income, you can also add, categorise and report on expenses, providing a complete financial overview in one place.

Access your data anywhere

Get instant access to your club’s essential information no matter where you are.

Designed for easy use on all devices, Clubz offers a seamless experience across computer, tablet and phone. From emergency contacts and medical details for individual members to financial reports, it’s all in the palm of your hand.

With real-time syncing, you can access the system offline, so there’s no need for an internet connection at your club facility. Once your device has access to the web, the data will automatically sync, ensuring the most up-to-date information for all users.

Secure and GDPR compliant

We understand how sensitive the information of your club and its members is, which is why we offer a completely secure system.

Clubz is registered with the ICO and is fully GDPR compliant. Access to data is controlled through the user’s assigned role, so administrators can easily see who has access to what data. Members can manage their communication preferences through their dashboard at any time.

All data is stored securely in the cloud and backed up every 24 hours, so you’ll never need to worry about misplacing those important records.

Not sure what you need?
Read our FAQs or drop us a line